Invoices go out on schedule, reminders reach every owner with a balance, and late fees and interest are added for you. Record a payment in seconds and the ledger, balance and reports update together.
Enter the amount, due dates, grace period, late fee and interest rate.
2
Owners get invoiced
Invoices and reminders go out, and owners see their balance in the portal.
3
Record payments
Mark checks, cash or transfers paid, one at a time or in bulk, and the ledger updates.
A guide for HOA treasurers
How HOA dues collection works
Dues collection software replaces reminder texts and spreadsheets with a simple routine: the association bills each unit, reminders and late fees follow your rules, and every payment is recorded in one ledger.
What to set up first
The assessment amount and how often it is billed
Due dates and any grace period
Late fees and the interest rate allowed by your governing documents and state law
When reminders go out, before and after the due date
What owners see
Each owner sees their balance in the resident portal, with the assessment, interest and late fees itemized, and can opt in to autopay. Fewer questions reach the board because the answer is already on screen.
When an account falls behind
Late accounts follow a documented escalation path in Collections and Liens: reminders, demand letters, payment plans and, if needed, liens. Every step is logged, so the board can show it treated every owner the same way.
Keeping the books straight
Because every payment you record posts to the ledger, HOA accounting stays current without double entry, and collection reports are ready for each board meeting.
HOA dues collection, questions answered
Questions boards ask us
How do homeowners pay their dues?+
The way your association already collects, such as check, cash or bank transfer. The board marks each payment received, one at a time or in bulk, and the ledger and the owner's balance update together.
Can owners see what they owe?+
Yes. Each owner sees their balance in the resident portal, with the assessment, interest and late fees itemized, plus their payment history. They can also opt in to autopay from the same login.
How are late fees and interest calculated?+
Using the rules your board sets to match your governing documents and state law. Interest is added daily until the balance is paid, and every charge is itemized for the owner.
What happens when an account falls behind?+
It moves through your escalation steps: reminders, demand letters, payment plans and, if needed, liens, with every action logged.
Can we record payments in bulk?+
Yes. Mark individual or bulk payments as paid, and the ledger, balances and reports update together.
Is there a free trial?+
Yes. Every module is free for your first 30 days and you do not need a credit card to start.
