Component-level tracking
Roof, plumbing, electrical, pool, paving, painting, HVAC, elevators and more, each with useful life, replacement cost, and current funding.
Know your funded percentage, always
HOA reserve fund software that shows if the reserve is actually funded.
Track every component, see your real funded percentage, forecast a decade out, and stay ahead of reserve study compliance, including any structural integrity reserve study your association needs, instead of finding out you're behind when the study finally arrives.
Reserve study tracking built in
Required components tracked automatically for condos 3+ stories.
78% funded, tracked live
Study components pre-loaded
What you can actually do
Reserve planning that used to take a consultant, live in your portal.
Every component that will eventually need replacing is tracked against how much you've actually saved for it, which is what a condo reserve study is built on.
Funded percentage, always current
See exactly what percent of full funding you've reached, with underfunded components flagged automatically.
10-year funding forecast
Model Conservative, Recommended, and Aggressive contribution scenarios against your scheduled replacements.
Reserve study compliance built in
Required structural integrity reserve study components, listed and tracked so nothing is left out of the study.
Condo reserve study management
Request a study from a certified analyst, upload the results, and auto-update components from it. That keeps reserve study compliance on one calendar.
Condo reserve fund contributions, tracked
Log deposits by source, monthly transfer, special assessment, interest earned, insurance settlement, with automatic scheduling.
Building inspection schedules
Track each required building inspection and its re-inspection date against your building's age.
Synced to Accounting
Condo reserve fund contributions post automatically as ledger transactions, so there is no duplicate data entry between modules. The reserve balance always matches the ledger.
Board-ready exports
Full summary PDF, component schedule, 10-year forecast, and a presentation-ready slide deck for board meetings. HOA reserve fund software should be ready for the next meeting.
Every screen, in full
This is the actual module, tab by tab.
Not a highlight reel. Here's every tab your board will actually click on, and exactly what's in it.
Tab 1
Overview, the reserve's whole story, at a glance
Total balance, funded percentage, target, and the next major replacement your association needs to plan for.
- Funding by component a visual breakdown of every asset and how well-funded it is.
- Reserve balance trend watch the balance grow over time, funded vs. remaining to target.
- Underfunded components flagged automatically, so nothing is discovered at the worst possible moment.
- Upcoming replacements see what's coming due next, ranked by urgency.
This association
Funded percentage78%
Total target$528,000
Next replacementRoof, 2029
Monthly contribution$2,500
Tab 2
Condo reserve study components, every asset that will need funding
Roof, plumbing, electrical, pool, paving, painting, HVAC, elevators, landscaping, whatever your association owns.
- Full component profile useful life, replacement cost, current reserve, last replaced, and next due date.
- Ten built-in categories roof and structure, plumbing, electrical, pool and amenities, paving, painting, HVAC, elevators, landscaping, other.
- Notes per component condition notes, vendor details, warranty info, attached where they're needed.
- Bulk import bring in your entire component list from a CSV instead of entering each by hand.
Add a component
Namee.g. Roof replacement
Useful life25 years
Replacement cost$0.00
On saveSchedule and forecast update automatically
Tab 3
Condo reserve fund contributions, every dollar logged and sourced
Deposits, transfers, and interest, tracked by source, not just as a lump balance.
- Five contribution sources monthly transfer, special assessment, interest earned, insurance settlement, grants.
- Recurring schedule set a monthly amount and transfer day, it moves automatically from operating to reserve.
- Allocate to a specific component or leave it in the general reserve fund, your choice.
- Full contribution history a permanent, exportable ledger of every deposit ever made.
Recurring schedule
Monthly amount$2,500
Transfer day1st of month
From accountOperating
To accountReserve
Tab 4
Forecast, ten years out, before you're surprised
See where the reserve will stand in a decade under different contribution strategies.
- Three scenarios Conservative, Recommended, and Aggressive contribution paths, modeled side by side.
- Expenditure timeline every scheduled replacement plotted against projected balance.
- Target funding calculator set a target percentage and timeline; the tool tells you the required monthly contribution.
- Inflation and interest built in forecasts account for a configurable inflation rate and interest earned on reserves.
Forecast assumptions
Inflation rate3.5%/yr
Interest on reserves4.2%
Current contribution$2,500/mo
Target100% funded
Tab 5
The structural integrity reserve study, tracked
Where a structural integrity reserve study is required, every required component is listed and monitored, so nothing is left out of the study.
- Required components tracked toggle any item to mark it included in your association's study.
- Study schedule last completed date and next-due date, so the next study never sneaks up on the board.
- Building inspections keep each required inspection and its re-inspection date on the same calendar as the study.
- Reserve study firm on file keep your certified analyst's contact attached to the record.
Study status
ComponentsRequired items tracked
Study scheduleNext due date
Study firmOn file
InspectionsSchedule tracked
Tab 6
Reports, board-ready, in one click
Everything from a one-page summary to a full board presentation deck.
- Full summary PDF reserve status, funded percentage, and component detail in one document.
- Component schedule every component, its target, and its replacement date.
- 10-year forecast export all three funding scenarios, ready to hand to the board.
- Board presentation deck a slide-ready summary for your next board meeting.
Export formats
SummaryPDF
Contribution historyCSV
ForecastAll 3 scenarios
PresentationSlide deck
Tab 7
Settings, your funding method, your rules
Configure the reserve fund to match your governing documents.
- Funding method threshold, percent funded (the default), or cash flow.
- Target funding percentage set the percent-funded goal your association is working toward.
- Reserve bank account link the account contributions actually flow into.
- Alerts monthly balance updates, underfunded-component warnings, and quarterly compliance checks.
Alert defaults
Monthly balance updateOn, to board
Underfunded alertBelow 50% funded
Study reminder1 year before due
Compliance checkQuarterly email
Built for volunteer boards, not engineers
A reserve study you can actually act on, not just file away.
Reserve planning is usually the most neglected part of running an association, because it is the least urgent until it is the most urgent. This HOA reserve fund software keeps it visible every month, not once every five years.
✓
The condo reserve study stays findable. Upload it once and every component auto-updates from it.
✓
Reserve study compliance without a spreadsheet. Required components come pre-loaded, ready for you to confirm.
✓
Underfunded components flagged before they become emergencies. Not discovered the year the roof actually fails.
✓
One number the whole board understands. Funded percentage, always visible, always current.
Questions boards actually ask
HOA reserve fund software, the fine print
Straight answers before you get your board on a call.
What is a structural integrity reserve study and does this handle it?+
A structural integrity reserve study looks at a building's major components and how long they will last, and some associations are required to commission one. The module lists the required components, tracks each one against its funding and flags what is missing, so reserve study compliance is a checklist instead of a scramble.
How often should a condo reserve study be done?+
That depends on your governing documents and local rules, so the interval is yours to set. The tracker calculates your next due date and reminds the board 12 and 6 months out. The condo reserve study calendar lives in the tracker.
What funding method fits our condo reserve fund contributions?+
Percent funded is the default method. Threshold and cash-flow methods are also available if your governing documents specify otherwise. The structural integrity reserve study keeps its own schedule.
Can we forecast future contribution needs?+
Yes, the 10-year forecast models Conservative, Recommended, and Aggressive contribution scenarios against your scheduled replacement dates.
Does this connect to our accounting?+
Yes, reserve contributions can auto-post as ledger transactions in the Accounting and Budget module, and monthly transfers from operating can run automatically. That keeps the condo reserve fund contributions figure honest.
Eleven more modules
Reserve Fund Tracker is one part of the portal.
Ready when your board is
See HOA reserve fund software show your real funded percentage, live.
We'll load your components and current reserve study together, and set up your condo reserve fund contributions and funding method. About 20 minutes, no commitment.