State law presets, one click
Apply a state-law preset in one click, or configure fully custom rules.
Your rules, applied every time
HOA violation software that follows your rules at every step.
Cure periods, an HOA fine cap and hearing committee rules, set from your governing documents and applied the same way every time. Issue a violation, run an ARC request, or manage a hearing with your defaults already in place. The architectural review software and the ARC request software share one case file.
Your rules, set once
Apply a state-law preset in one click, or set your own rules.
Set your own rules
14-day cure period tracked
What you can actually do
Rule enforcement your governing documents can actually defend.
From the first notice to a hearing outcome, with your HOA violation cure period and fine rules applied to every case.
HOA violation cure period, enforced automatically
A default 14-day cure period before any fine, configurable, with reminders sent before the deadline.
HOA fine cap, enforced without exception
Per-day and lifetime maximums are set once. The HOA fine cap then applies to every violation.
Hearing committee tracking
A hearing committee of non-board owners upholds each fine, three by default, and the module tracks exactly who's authorized to sign off.
Architectural review software for ARC requests
The ARC request software gives you a configurable response window, 30 days by default, with deadline risk flagged before it becomes a default approval. Architectural review software should never let a deadline pass quietly.
Bulk issue violations
Cite the same infraction across many units in one action, each still gets its own case and cure clock.
Mail-merge letter templates
Tokens for unit, owner, citation, CC&R section, cure date, fine amount, and hearing date, filled automatically.
Repeat offender & time limits
Flag repeat violations for immediate escalation, and mark old cases time-barred automatically.
Appeals, handled formally
Homeowners can appeal any fined violation directly from their portal into a dedicated review queue.
Every screen, in full
This is the actual module, tab by tab.
Not a highlight reel. Here's every tab your board will actually click on, and exactly what's in it.
Tab 1
HOA violation software, issued with the cure clock built in
Every open case, with its HOA violation cure period already counting down.
- Issue a new violation unit, CC&R section, citation, description, and photo evidence, all in one form.
- 14-day cure period applied automatically by default, or the HOA violation cure period you configure.
- Repeat-offender flag shown right on the case if this unit has a history.
- Click into any case to see its full timeline, from notice to closure.
Default rules
Cure period14 days
Fine cap$100/day, $1,000 max
Hearing committee3 non-board owners
ARC window30 days
Tab 2
Hearings, a committee that can actually sustain a fine
A committee of non-board owners upholds each fine. Three is the default, and you set the size.
- Hearings queue every case awaiting a hearing, with dates and committee assignments.
- Committee membership add the non-board owners authorized to sign off on fines, only they can approve.
- Formal minutes required outcome recorded as upheld, dismissed, or modified, with a written record.
- Filed to the Vault automatically a copy of hearing minutes lands in Document Vault under Hearing Records.
Hearing rule
Committee size3 non-board owners
OutcomesUpheld / Dismissed / Modified
Record filed toDocument Vault
Required beforeAny fine is sustained
Tab 3
ARC request software, a clock the board can't ignore
Architectural review software tracks each request against a default 30-day response window.
- Nine project types built in exterior paint, fence/wall, roof, landscaping, driveway, solar, addition, and more.
- Deadline-risk flag the ARC request software calls out requests within 7 days of the response window before they default to approved.
- Description & supporting detail materials, dimensions, timeline, and contractor info, attached to every request.
- Decision tracking average time-to-decision measured automatically.
ARC status
Response window30 days
Pending decision1
Deadline risk1 within 7 days
Default if no responseDeemed approved
Tab 4
Appeals, a formal path to reconsideration
Any fined violation can be appealed directly by the homeowner.
- Homeowner-submitted filed directly from the resident portal, with their stated reason attached.
- Dedicated queue separate from active violations, so appeals get their own review process.
- Full case history visible the board reviews the original citation alongside the appeal.
- Outcome logged permanently, as part of the case record.
Appeals
Who can appealAny fined homeowner
Filed fromResident portal
Reviewed byBoard
OutcomeLogged to case record
Tab 5
Templates, letters that write themselves
First notice, second notice, hearing notice, fine assessment, and appeal responses, ready to go.
- Mail-merge tokens unit, owner name, citation, CC&R section, cure date, fine amount, hearing date, today's date.
- Five built-in template types first notice, second notice, hearing notice, fine assessment, appeal response.
- Preview before sending see exactly what the homeowner will receive, merged with real case data.
- Fully editable adjust language to match your association's tone and governing documents.
Notice of Violation, Unauthorized exterior paint color
Dear {owner_name}, this letter serves as notice regarding {citation} at Unit {unit}, per {ccr_section}. You have until {cure_date} to cure this violation before further action, including a fine of up to {fine_amount}, may be taken.
Tab 6
Reports, patterns the board should actually see
Violations by stage, fines summary, and which units come up again and again.
- Open violations by stage a visual breakdown of where every case currently sits.
- Top units by violation count the last 12 months, so patterns are visible before they become disputes.
- ARC decision speed average time-to-decision, tracked over time.
- Three export formats violations, ARC requests, and hearings, each as its own CSV.
Export formats
ViolationsCSV
ARC requestsCSV
HearingsCSV
Top units reportLast 12 months
Tab 7
Settings, apply a state's law in one click
Choose your state's preset, or configure custom rules to match your governing documents.
- State law presets one-click presets for several states, or a custom set for any other, applied instantly.
- Cure period, HOA fine cap, hearing size each independently configurable if your documents differ from the default.
- Repeat offender & SOL rules set the violation count that triggers escalation, and how many months before a case is time-barred.
- CC&R section library add your governing document sections once, they appear as a dropdown on every violation.
Settings you control
Cure periodDays you set
Fine capPer day and lifetime
Hearing committeeSize you set
ARC windowDays you set
Built for volunteer boards, not code enforcement officers
Consistent enforcement, without the board playing bad cop from memory.
The hardest part of enforcement isn't issuing a violation, it's applying the same rule the same way every time. This module makes consistency the default, not a matter of who's handling the case that week.
✓
Your rules, applied automatically. Your HOA violation cure period and fine limits are set once, so nobody re-reads the governing documents before every case.
✓
An HOA fine cap that holds. The system won't let a fine go past your configured maximum.
✓
Deadlines that flag themselves. The ARC request software calls out requests nearing their default-approval window before it's too late.
✓
Every letter, consistent, every time. Mail-merge templates mean no case gets a differently-worded notice by accident.
Questions boards actually ask
HOA violation software, the fine print
Straight answers before you get your board on a call.
Does it work for my state?+
Yes. Every rule is a setting. Choose a state-law preset in one click, or configure fully custom rules for any state, and the ARC request software follows the same settings.
What are the default HOA violation cure period and fine rules?+
The defaults are a 14-day cure period before any fine, a $100/day fine cap up to $1,000 lifetime per violation, and a hearing committee of 3 non-board owners before a fine is sustained. Every one is a setting you can change to match your governing documents.
How does the architectural review software handle the approval window?+
The default response window is 30 days. If the board doesn't respond within it, most governing documents deem the request approved by default, so the countdown is tracked visibly. The architectural review software keeps that clock visible.
Can the HOA violation software issue to multiple units at once?+
Yes, bulk issue lets you cite the same violation, like holiday decorations not removed, across many units in one action, each unit still gets its own case and its own cure clock.
What happens if a homeowner disagrees with a fine?+
They can file an appeal directly from their resident portal, which enters a dedicated appeals queue for board review.
Eleven more modules
Violations & ARC is one part of the portal.
Ready when your board is
See HOA violation software apply your rules, live.
We'll load your governing document rules, CC&R sections and HOA fine cap together. About 20 minutes, no commitment. Your first ARC request can be logged in the ARC request software during the walkthrough.